Time Management – In a Brief

From my experience, we failed to achieve the goal mostly because we failed to plan, control, and monitor our time, not because the obstacles or the difficulties of the goal itself. Therefore, time management is a must to do from the beginning.

Then, how can we manage our time better?

First is, of course,  planning. Create series of tasks and the workflow to achieved the goal in structural way with time limit . We have to capture anything and everything that has our concern and draw our attention as much as possible, generating a series of actions which can later be undertaken without further planning. The “mind mapping” method will be very helpful in this phase.

time management mind map
time management mind map

 

When the planning stage has been done, we enter the execution phase. During execution, there will be many things coming that change our initial plan. Those things usually create another task or sometimes eliminate the original one. Whatever it is, we have to control the change as much as possible. Here, the “prioritizing technique” will take the advantage.  In a simple words, we have to sort the task which one is urgent, which one is important, or both urgent and important, or none at all.

time management matrix
time management matrix

 

And then monitoring. My subjective opinion is, it is not effective and inefficient to remember series of tasks with our brain. It is better to put those in “external memories” i.e. in calendar or to do list, hence we can concentrate on performing the tasks instead of remembering. Those “external memories” also can help us as external support which ensures that we are being presented with the right reminders at the right time to accomplished the correct task. And the good thing that came with the current technology is, a lot of methods and tools or applications can be used as “external memories”, not only for us as individual but also we can collaborate with other team members to synchronize the series of tasks.

time management tools
time management tools

 

Next, we will go through in more detail.

If you have experiences, thoughts, or ideas regarding time management, it would be a great pleasure to share and discuss with us.

* all images in this post are taken from the internet for education purpose only. Apologize if I have taken the images without any permittion

Leave a Reply

Your email address will not be published. Required fields are marked *